Accounts Payable Specialist

Evergreene Homes is seeking to fill an Accounts Payable Specialist to assist Accounting and Finance in processing of daily accounting functions.

Responsibilities and Duties:

  • Receive invoices for data entry into QuickBooks.
  • Ensure invoices are matched to statements.
  • Review invoices received to ensure they have a correct Purchase Order and format and are approved in order to be accepted.
  • Data Entry of AP invoices into QuickBooks checking whenever possible with RamBuilder to ensure the billings are correct and not duplicate billings.
  • Generate Unpaid Bills Detail report to confirm that invoices are correct and invoice numbers do not contain typos.
  • Match check stubs to invoices prior mailing.
  • Pull back up and attach to check stubs and mail checks out or have them available for pickup.
  • POC for visitors to office and package deliveries.
  • File Backup of open invoices into files by vendor to be pulled and matched with future checks.
  • Reconcile vendor statements and reply to vendor emails and requests regarding status of open and paid invoices.
  • Reply to phone calls received regarding open invoices.
  • Keep monthly reconciliations for review by others and file. Maintain online reconciliations in email.
  • Correspond with vendors regarding missing invoices and request copies by mail or email when needed.
  • Route invoices with PO attached to field for approval when needed via email or mail slot.
  • Distribute invoices received without PO’s to Purchasing to create POs.
  • Upload after entry in each entity at least weekly or daily for EVG.
  • Create Adjustments and Corrections in AP referencing Purchase Order number and copy to vendor by email or mail with check backup
  • Create Credits using PO# reference when appropriate by Job and Cost Code and file in Open Invoices to be sent with payments.

Knowledge and Skill Requirements:

  • Must be proficient with Microsoft Office programs including Excel.
  • Must be extremely Organized and Detail Oriented.
  • Must have strong communication skills.
  • Experience with accounting software Quickbooks helpful, but not required

Qualified candidates should submit resume along with salary requirements to

Please include Zip-APS in the Subject Line of your response. Resumes must include salary requirements for consideration.

EOE – M/F/D/V – Drug Free

Salary is commensurate with experience.


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