Evergreene Homes is seeking to fill an Accounts Payable Specialist to assist Accounting and Finance in processing of daily accounting functions.
Responsibilities and Duties:
- Receive invoices for data entry into QuickBooks.
- Ensure invoices are matched to statements.
- Review invoices received to ensure they have a correct Purchase Order and format and are approved in order to be accepted.
- Data Entry of AP invoices into QuickBooks checking whenever possible with RamBuilder to ensure the billings are correct and not duplicate billings.
- Generate Unpaid Bills Detail report to confirm that invoices are correct and invoice numbers do not contain typos.
- Match check stubs to invoices prior mailing.
- Pull back up and attach to check stubs and mail checks out or have them available for pickup.
- POC for visitors to office and package deliveries.
- File Backup of open invoices into files by vendor to be pulled and matched with future checks.
- Reconcile vendor statements and reply to vendor emails and requests regarding status of open and paid invoices.
- Reply to phone calls received regarding open invoices.
- Keep monthly reconciliations for review by others and file. Maintain online reconciliations in email.
- Correspond with vendors regarding missing invoices and request copies by mail or email when needed.
- Route invoices with PO attached to field for approval when needed via email or mail slot.
- Distribute invoices received without PO’s to Purchasing to create POs.
- Upload after entry in each entity at least weekly or daily for EVG.
- Create Adjustments and Corrections in AP referencing Purchase Order number and copy to vendor by email or mail with check backup
- Create Credits using PO# reference when appropriate by Job and Cost Code and file in Open Invoices to be sent with payments.
Knowledge and Skill Requirements:
- Must be proficient with Microsoft Office programs including Excel.
- Must be extremely Organized and Detail Oriented.
- Must have strong communication skills.
- Experience with accounting software Quickbooks helpful, but not required
Qualified candidates should submit resume along with salary requirements to Resumes@EvergreeneHomes.com.
Please include Zip-APS in the Subject Line of your response. Resumes must include salary requirements for consideration.
EOE – M/F/D/V – Drug Free
Salary is commensurate with experience.